Headquarters: Boise, Idaho
URL: https://harkla.co
Location: Remote (Global, LATAM strongly encouraged)
Employment Type: Full-Time
Schedule Requirement: Must overlap ≥3 hours with 9 a.m.–4 p.m. Mountain Time (Boise, ID).
Compensation: $2,000–$3,000 USD/month (depending on experience) + benefits
About Harkla
At Harkla, our mission is simple: help families raise happy and healthy children with special needs.
We do this through:
- Free educational content (YouTube, podcast, social media)
- Online CEU courses for therapists, parents, and educators
- High-quality sensory products
We are a systems-driven, fully remote team that values autonomy, responsibility, and impact.
The Role
We’re looking for a Senior Executive Assistant to directly support our CEO across Harkla and a new supplement company.
This is not a traditional admin role. You’ll act as a force multiplier—managing communications, running the first half of hiring processes, driving projects forward from vague direction, and ensuring the CEO and team stay unblocked.
If you’re detail-oriented, proactive, and thrive in a fast-paced, mission-driven environment, this is an opportunity to make a big impact.
Responsibilities
- Manage inbox and calendar; draft and send emails on behalf of the CEO
- Prepare agendas, take notes, and track follow-ups from meetings
- Coordinate audits, insurance, tax filings, and vendor invoicing
- Maintain Google Sheet trackers for deadlines and cash flow
- Manage payments under a set threshold (authority grows over time)
- Keep team members unblocked by ensuring CEO delivers approvals/data on time
- Run first half of hiring: job posts, screening, first-round interviews
- Support onboarding logistics (Slack, Asana, Gusto, Notion setup)
- Assist with travel booking and select personal logistics (e.g., household vendors, Airbnb comms)
- Research and structure projects (e.g., new CEU opportunities) into Asana plans
Qualifications
- 5+ years supporting a CEO, founder, or senior executive
- Excellent written and spoken English; able to draft in the CEO’s voice
- Proficiency with Google Suite, Slack, Asana, Notion, and Gusto
- Strong Google Sheets/Excel skills (6–7 out of 10 or higher)
- Comfortable using AI tools like ChatGPT to speed up work
- Proven ability to run projects from idea to execution with minimal oversight
- High discretion with sensitive information
Benefits
- $2,000–$3,000 USD/month compensation (depending on experience)
- Team profit-sharing bonus after 6 months (avg. $533/month in 2024)
- 20 working days PTO + paid holidays (exchangeable for local holidays)
- Covered expenses: technology, software, and professional education
To apply: https://weworkremotely.com/remote-jobs/harkla-senior-executive-assistant-to-the-ceo